Property Manager Tips

9 Ways to Improve Your Vacation Rental Neighborhood Relationships

9 Ways to Improve Your Vacation Rental Neighborhood Relationships

Your vacation rental home might be getting great reviews from guests and making a tidy profit. But if your property is in a residential area that isn’t specifically aimed at tourists, you risk alienating your neighbors. You might even attract the attention of the local authorities and face a ban on your vacation rental property.

Your best strategy is to get your local community on your side and build great vacation rental neighbor relationships. If you’re proactive in communicating with your neighbors, you’ll be more likely to achieve a peaceful solution should problems arise.

In this article, we’ve put together a list of 9 strategies you can use to build and maintain good relationships with your neighbors. We’ll look at:

  • Establishing and maintaining communication
  • How house rules can reduce problems
  • Guest screening
  • Noise monitoring strategies and tools
  • Parking and trash management

Let’s begin by looking at the strategies you can use to build trust and rapport with your neighbors.

Avoid Risky Renters with Safely’s Guest Screening

How to build good relationships with vacation rental neighbors

Creating and maintaining a good relationship with your neighbors will reduce complaints and create a welcoming environment for your guests.

With a few simple steps, you can lay the foundations for a warm and long-lasting relationship that will ensure any issues that arise are resolved in an amicable and considerate way.

1. Communicate and show you care

One way or another, your neighbors are going to find out about your vacation rental, but how they hear about it will affect their reaction. The last thing you want is for your neighbors to realize they’re living next to a vacation rental when they notice a group of strangers in your backyard.

Tell your neighbors about your plans before you list your property on a booking platform. Take them a bottle of wine or a gift basket and try to put their minds at ease by showing you’ve given careful thought to how you’re going to manage your rental. For example:

  • Assure them you’ve got all the necessary permits from the city council or homeowner association (HOA)
  • Tell them you plan to screen your guests
  • Explain how you’ll market the property and the types of guests you aim to attract
  • Tell them about the house rules you’ll set to ensure guests are respectful of your residential neighborhood.
  • Give your neighbors your contact information and a direct line for emergencies, and make sure you answer their call immediately.
Someone welcoming people with gift to their home
Meeting your neighbors face to face will help you build trust with them.

2. Find out what problems they’ve had in the past

Ask your neighbors about their past problems with Airbnbs or other short-term rental properties in the neighborhood. If your neighbors are opposed to the idea of living next door to a vacation rental, it’s possible they’ve had a bad experience in the past

Listen to their concerns and explain what plans you have in place to address them. So if your neighbors tell you they once lived next door to a short-term rental where guests arrived in the middle of the night and woke them up, you can assure them that you’re only going to allow check-in during the day, or even at weekends.

Ultimately, you want your neighbors to feel they’ve had the chance to air their concerns and that you’ve listened to them.

3. Set clear house rules

Setting house rules so your guests know what you expect from them will encourage good behavior. You can set out your house rules in the listing itself, and add them to your confirmation email and other correspondence.

Getting the tone right is important. You want to be firm, but not be so draconian that you risk alienating your guests before they even arrive.

In particular, you should set clear rules on issues that might disrupt neighborhood relationships like parking, check-in and check-out times, excessive noise, use of communal areas, and how many people can be in the property at once.

4. Screen your guests

The biggest source of problems for vacation rental neighbor relationships is the guests themselves. No one minds when a delightful, quiet couple stays for a few days and adds to the overall charm of a residential neighborhood. It’s when their inconsiderate friends come for a late-night party that things turn sour.

You can screen guests yourself by checking out their profiles on Airbnb or whichever booking platform you’re using to see what other hosts have said about them. Unfortunately, this isn’t a foolproof system as it’s easy to create a new guest profile if you get a bad review and want to hide the evidence.

Also, if you reject guests for personal reasons, they might be offended that you’re discriminating against them and lodge a complaint. You could even lose your Superhost status on Airbnb if you cancel bookings for no reason.

Using Safely’s guest screening is a more objective and more dependable way to screen your guests. It uses criminal background checks and ID verification to check your guests are who they say they are. Plus, Safely’s use of regulatory protocols means you’re protected legally if you cancel a booking as a result of Safely’s findings.

Key features of Safely guest screening:

  • PMS integration. You can set up guest screening to automatically sync with your property management system
  • Seamless process for guests. Visitors just need to provide their name, birth date, and address during booking and won’t feel like you’re asking them too many questions.
  • Objectivity. Safely gives each guest a risk score based on information from court records, county and national databases, international agencies, and The List, Safely’s proprietary database of guests who have previously caused problems.
  • Legal protection. Safely follows regulatory protocols and the Fair Credit Reporting Act (FCRA) so property owners have legal protection when they cancel a reservation based on Safely’s findings.
  • Seamless process for property owners. If you decide to reject a guest based on their risk score, Safely will handle communication with them.
  • Protection for your property. Your property is less likely to be damaged if you screen your guests.
  • Better relationships with your neighbors. Being able to keep away guests with criminal records and a history of causing problems will reduce the number of complaints you receive.

5. Encourage them to reach out

Encourage your neighbors to keep in touch and respond quickly to their concerns. To get your communication with neighbors off to a good start, you can send your neighbors a quick message to let them know when guests are arriving and follow up afterward to make sure everything was fine.

As well as letting them know about guest arrivals, you can keep communication channels open in other ways. If you’ve set up a guidebook to the area, you can share it with them and ask if they have other recommendations for restaurants or local attractions.

Also if you have a regular gardener or housekeeper who works for you, you can ask your neighbors if they’d be interested in employing them too. You might be able to negotiate a discounted rate, and your neighbors will appreciate the fact you’re organizing a useful service for them.

6. Install noise monitoring hardware

Most complaints from neighbors about a short-term rental relate to noise. To reduce the chance of a party taking place that upsets your neighbors, create a noise reduction action plan that includes:

  • Clear guidelines for guests on quiet hours
  • Consequences for guests that violate your house rules about noise ordinances
  • A limit on the number of guests who can stay
  • Setting a minimum age for guests of 25 years or older
  • Banning parties

You can also a WiFi connection monitoring tool like Party Squasher that alerts you if there are too many people inside one of your properties, based on your custom-set occupancy limit.

House party
WiFi connection monitoring technology can help you stop a party before it gets going.

7. Offer a discount stay

It’s possible that your neighbors will end up being some of your best customers. You can offer your property at a discounted rate for when their friends and family come to stay.

This can help them maintain household harmony when guests come to stay as they won’t need to ask their warring teenagers to share a room, or make their in-laws sleep on a sofa bed. At the same time, it will help your neighbors view your short-term rental as an asset rather than a nuisance.

8. Designate parking spaces

If parking is at a premium in your area, your neighbors won’t be very happy if your guests take the few available parking spots. Consider paying for a nearby car park if your property is in a city or town center with limited parking. Or you can suggest a place where your guests can safely leave their car and get public transportation to your property.

If you have a suburban house, you should ensure there’s enough parking for your guests’ vehicles. Even if you have a garage or a driveway, your guests will likely have two or three cars between them and need extra parking.

Find out what the rules are for parking on your street and tell your guests they can’t park in front of your neighbor’s driveways, or block trash cans or mailboxes. You can use street-facing security cameras to check that your guests are following the rules.

Car parked on grass
Give your guests clear guidelines on where they can and can’t park their cars.

9. Trash management plan

Every residential neighborhood has its own rules and regulations about which days to take out the trash, where to leave it, and which items can be recycled.

If you provide your guests with detailed instructions on what to do, there’s a good chance they’ll respect the house rules. But it’s worth having a backup plan in case sorting and taking out the trash isn’t high on your guests’ list of priorities for their stay. This can involve:

  • Sending a friendly reminder to guests to take on the trash on collection day
  • Asking a neighbor to alert you if they spot any trash piled up outside your property
  • Asking your housekeeper to keep an eye on the property during a stay and dispose of any trash left outside

The key to great relationships with neighbors

Strained relationships with neighbors can cause sleepless nights for everyone concerned and leave your guests feeling uncomfortable and unwelcome in your rental home.

By making it a priority to establish trust and rapport with your neighbors, you can reduce the risk of complaints and find a quick and amicable solution when problems do arise.

The best way to build a good relationship with your neighbors is to be open and honest about your plans for your rental property and listen to their concerns. You can also offer them discounts for their friends and family and do them favors like sending your gardener around to help maintain their lawn.

Better yet, you can reduce the chance of having noisy and inconsiderate guests by:

  • Screening renters
  • Setting clear house rules about parking and trash disposal
  • Using noise monitoring tools to keep a check on potential parties

With Safely’s guest screening, you’ll be able to make an informed decision about who can stay in your home without upsetting your neighbors.

They might even start to love your vacation rental home as much as you do.

Avoid Risky Renters with Safely’s Guest Screening

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Grace is the Chief of Staff at Safely and a licensed insurance agent. She began her journey at the company over a year ago in the Customer Happiness department, where she learned the ins and outs of the customer experience, getting to know Safely’s customer base and exploring Safely’s value proposition in the market. Grace was asked to step into the Chief of Staff role in 2023 and spends her time working on company-wide initiatives including investor relations, compliance, and expansion. Outside of working hours, you can find her trying new restaurants with her husband, walking her dog along the river, and exploring the city of Atlanta.

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